Find a meeting time across time zones
Add each person's time zone and working hours, then pick the date. The planner shows every hour in everyone's local time, highlights the hours inside all working days and lists the best times to copy into an invite. Daylight saving is handled for the date you choose.
Free, no sign-up. Runs in your browser; nothing you type is sent anywhere.
Working hours are local, from the start hour up to the end hour.
Best times
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How to use the time zone meeting planner
- 1
Add everyone
Pick each person's city and their working hours, from start to end.
- 2
Pick the date
Time differences change when daylight saving starts or ends, so check the actual day.
- 3
Read the green rows
Green hours are inside everyone's working hours. If there are none, the planner lists the closest options.
- 4
Share the fairest time
If no time works for everyone, rotate the inconvenient slot so the same people don't always meet late.
Then let Acta take the notes
When a time zone means someone can't attend, Acta records the meeting on Zoom, Google Meet or Teams and writes the summary, decisions and action items, so they can catch up without a recording to watch.
Try Acta free for 15 daysFrequently asked questions
Related:
How do I schedule a meeting across time zones?
List each person's time zone and working hours, find the hours that overlap on the meeting date and pick one inside everyone's day. If there's no overlap, rotate who gets the early or late slot.
Does the planner handle daylight saving time?
Yes. It uses your browser's time zone data for the date you pick, so clock changes are included.
What if there's no time that suits everyone?
The planner lists the hours that suit the most people. Consider splitting the meeting, recording it, or sharing notes for those who can't attend.
Is anything saved?
No. The planner runs in your browser and nothing is sent anywhere.