The best Microsoft Teams Copilot alternatives in 2026
6 tools compared on what they do best, free plans, prices and recording without a bot.
The short answer
Copilot in Teams meetings needs a Microsoft 365 Copilot licence, and admins and organisers control whether it can be used. If you also meet on Zoom or Google Meet, or with customers who host their own Teams calls, Acta records all three and tracks action items and decisions across them. Fireflies, Otter, Read AI, Fathom and tl;dv also work across platforms.
Why people look for a Microsoft Teams Copilot alternative
Licence needed
Microsoft's support pages describe Copilot meeting summaries and Q&A as part of Microsoft 365 Copilot, a paid licence.
Settings decide
Admin policies and each meeting's settings decide whether Copilot and transcription can be used, so it isn't available in every call.
Teams only
Calls on Zoom or Google Meet need another tool.
Microsoft Teams Copilot alternatives side by side
| Tool | Best for | Free plan or trial | Paid plans | Without a bot |
|---|---|---|---|---|
| Acta | Teams that want follow-through: role-specific reports, action items tracked to done and a decision log. | 15-day free trial | Pro, per user | Desktop app & Chrome extension |
| Fireflies | Teams that mainly want searchable transcripts and a long list of integrations. | Yes, with AI credits | From $10/user/month | Bot joins the call |
| Otter | People who want a live transcript to follow and highlight during the call. | 300 min/month, 30-min calls | From about $8.33/user/month | Bot joins the call |
| Read AI | People who want meeting reports plus search across email and messages. | 5 meetings/month | From about $15/user/month | Bot joins the call |
| Fathom | People who want free unlimited recording with short summaries. | Unlimited recording, limited AI | From about $16/month | Bot joins the call |
| tl;dv | Teams that want recordings with scheduled multi-meeting reports. | Limited AI notes | From about $18/seat/month | Desktop app |
Other tools' details are from their public pages and reviews as of October 2026; see the sources below. Plans and prices change, so check each vendor's pricing page.
The alternatives, one by one
- 1
Acta
Teams, Zoom and Google Meet in one place, including meetings other companies host. Action items are tracked to done, decisions are logged and OneChat answers across every meeting.
Best for: Teams that want follow-through: role-specific reports, action items tracked to done and a decision log.
Try Acta free for 15 days - 2
Fireflies
Transcript search and integrations across platforms.
Best for: Teams that mainly want searchable transcripts and a long list of integrations.
Acta vs Fireflies - 3
Otter
Live transcripts across Teams, Zoom and Meet.
Best for: People who want a live transcript to follow and highlight during the call.
Acta vs Otter - 4
Read AI
Reports plus search across meetings, email and messages.
Best for: People who want meeting reports plus search across email and messages.
Acta vs Read AI - 5
Fathom
Free unlimited recording on several platforms.
Best for: People who want free unlimited recording with short summaries.
Acta vs Fathom - 6
tl;dv
Recordings and multi-meeting reports, with a bot-free desktop app.
Best for: Teams that want recordings with scheduled multi-meeting reports.
Acta vs tl;dv
How to choose
- If every meeting is internal on Teams and you already pay for Copilot, it may be enough.
- For customer calls hosted by other companies, check that the tool can record them.
- Ask IT whether third-party notetakers are allowed in your tenant.
Do I need a licence for Copilot in Teams meetings?
Microsoft describes Copilot meeting features as part of Microsoft 365 Copilot, a paid licence. Check with your admin.
Can I record customer Teams calls that they host?
Acta records from its desktop app on Windows and Mac without a bot, or with the Acta notetaker if the host admits it.
What is an alternative to Copilot for Zoom and Google Meet?
Acta covers Zoom, Google Meet and Microsoft Teams in one place.
Sources
- https://support.microsoft.com/en-us/teams/copilot/catch-up-on-meetings-with-microsoft-365-copilot-in-teams
- https://www.uctoday.com/unified-communications/zoom-ai-companion-microsoft-teams-google-meet/
- https://www.zoom.com/de/compare/zoom-vs-other-ai-tools
- https://www.laxis.com/blog/zoom-ai-companion/
- https://sonix.ai/resources/fireflies-ai-pricing/amp/
- https://www.claap.io/blog/fireflies-pricing
- https://aident.ai/zh-CN/loadout/apps/fireflies_tools
- https://sonix.ai/resources/otter-ai-review-pricing/
- https://pipeline.zoominfo.com/sales/otter-ai-features
- https://meetgeek.ai/blog/read-ai-pricing
- https://ecosystem.hubspot.com/marketplace/apps/read-ai-meeting-notes
- https://costbench.com/software/ai-meeting-assistants/read-ai
- https://sonix.ai/resources/fathom-pricing/
- https://www.usecarly.com/blog/fathom-pricing/
- https://fathom.ai/solutions/teams
- https://www.fathom.ai/solutions/sales
- https://yespress.io/products/tl-dv.md
- https://usagepricing.com/blueprint/tldv
- https://www.meetjamie.ai/en/blog/tldv-pricing