Free template, copy and use

Free project status meeting template

A project status meeting tells the team and sponsor where things stand and what needs attention. This template uses a red, amber, green status and spends the time on what's at risk.

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Paste it into Google Docs, Word, Notion or an email. Replace the [brackets].

Project status meeting template

Project

Project: [name] | Manager: [name] | Date: [date]

Status

Overall: Red / Amber / Green | Scope: [ ] | Schedule: [ ] | Budget: [ ]

Milestones

[Milestone] | Planned: [date] | Forecast: [date] | Status: [ ]

Since last meeting

Done: [ ]

Slipped: [ ] | Why: [ ]

Risks and issues

[Risk or issue] | Impact: [ ] | Owner: [name] | Action: [ ]

Change requests

[Change] | Impact: [ ] | Decision: [ ]

Action items

[Task] | Owner: [name] | Due: [date]

How to use this template

  • Explain every amber or red status in one line.
  • Track forecast dates next to planned dates.
  • Keep risks with owners in a register between meetings.

Skip the typing

Acta records your Zoom, Google Meet and Teams meetings, with or without a bot, and writes the notes for you: a summary, decisions, next steps and action items with owners, next to the transcript. Free for 15 days.

Try Acta free Project status report template

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Frequently asked questions

Related:

What is RAG status?

Red, amber, green: a simple way to show whether a project is on track (green), at risk (amber) or off track (red).

How often should project status meetings be held?

Weekly for active projects; every two weeks for longer, steadier ones.

Is this project status meeting template free?

Yes. Copy it into Google Docs, Word, Notion or an email and use it as often as you like. No sign-up needed.

Can AI fill in the project status meeting for me?

Yes. Acta records the meeting on Zoom, Google Meet or Microsoft Teams, with or without a bot, or in person with the mobile app, and writes the notes, decisions and action items with owners afterwards. Anything the meeting didn't cover is left out, not made up.