The best Circleback alternatives in 2026
6 tools compared on what they do best, free plans, prices and recording without a bot.
The short answer
Circleback records with a bot or its bot-free desktop app and has a free plan, but free meetings and recordings are kept for 30 days and integrations such as HubSpot, Salesforce and Notion start on Pro at $15 a user a month billed annually ($18 monthly). Acta also records with or without a bot, and adds 42 templates, an action item tracker with daily follow-ups and a decision log. Fathom has a free plan with unlimited recording, and tl;dv adds reports across meetings.
Why people look for a Circleback alternative
30 days of history on Free
Circleback's pricing lists a 30-day meeting and recording history on the Free plan; unlimited history starts on Pro.
Integrations on paid plans
Automations with integrations including Notion, HubSpot, Salesforce and webhooks are listed on Pro, $15 a user a month billed annually ($18 monthly).
Admin features cost more
Admin roles and custom retention are on Business ($25 annually, $29 monthly), and SSO, SCIM and HIPAA on Enterprise ($35 a user a month, billed annually).
Circleback alternatives side by side
| Tool | Best for | Free plan or trial | Paid plans | Without a bot |
|---|---|---|---|---|
| Acta | Teams that want follow-through: role-specific reports, action items tracked to done and a decision log. | 15-day free trial | Pro, per user | Desktop app & Chrome extension |
| Fathom | People who want free unlimited recording with short summaries. | Unlimited recording, limited AI | From about $16/month | Bot joins the call |
| Granola | People who like writing their own notes and want AI to fill in the rest. | Last 30 days of notes | From $14/user/month | Bot-free only |
| Fireflies | Teams that mainly want searchable transcripts and a long list of integrations. | Yes, with AI credits | From $10/user/month | Bot joins the call |
| tl;dv | Teams that want recordings with scheduled multi-meeting reports. | Limited AI notes | From about $18/seat/month | Desktop app |
| Read AI | People who want meeting reports plus search across email and messages. | 5 meetings/month | From about $15/user/month | Bot joins the call |
Other tools' details are from their public pages and reviews as of October 2026; see the sources below. Plans and prices change, so check each vendor's pricing page.
The alternatives, one by one
- 1
Acta
Records with a notetaker or without a bot, fills 42 templates from the conversation, tracks every action item with a daily follow-up email and keeps a decision log across meetings.
Best for: Teams that want follow-through: role-specific reports, action items tracked to done and a decision log.
Try Acta free for 15 days - 2
Fathom
A free plan with unlimited recording and summaries synced to HubSpot and Salesforce.
Best for: People who want free unlimited recording with short summaries.
Acta vs Fathom - 3
Granola
Bot-free notes that build on what you type.
Best for: People who like writing their own notes and want AI to fill in the rest.
Acta vs Granola - 4
Fireflies
Searchable transcripts, AskFred and a long list of integrations.
Best for: Teams that mainly want searchable transcripts and a long list of integrations.
Acta vs Fireflies - 5
tl;dv
Recordings with a bot or desktop app, plus scheduled reports across meetings.
Best for: Teams that want recordings with scheduled multi-meeting reports.
Acta vs tl;dv - 6
Read AI
Meeting reports plus Search Copilot across meetings, email and messages.
Best for: People who want meeting reports plus search across email and messages.
Acta vs Read AI
How to choose
- If you need older meetings, check how long each free plan keeps them.
- If notes go to your CRM, check which plan includes the integration.
- If you want follow-up, look for an action item tracker, not just action items in each summary.
Does Circleback have a free plan?
Yes. Circleback's pricing lists a Free plan with a 30-day meeting and recording history. Acta is free for 15 days with unlimited recordings and transcriptions.
Can Circleback record without a bot?
Yes, Circleback lists a bot or its bot-free desktop app for online meetings. Acta also records with a notetaker or without a bot from its desktop app and Chrome extension.
How much does Circleback cost?
Circleback lists Pro at $15, Business at $25 and Enterprise at $35 a user a month billed annually ($18 and $29 monthly for Pro and Business).
Sources
- https://circleback.ai/pricing
- https://circleback.ai/pricing.json
- https://sonix.ai/resources/fathom-pricing/
- https://www.usecarly.com/blog/fathom-pricing/
- https://fathom.ai/solutions/teams
- https://www.fathom.ai/solutions/sales
- https://docs.granola.ai/help-center/getting-more-from-your-notes/chatting-with-your-meetings
- https://skillscouter.com/granola-review/
- https://www.usecarly.com/blog/granola-pricing/
- https://sonix.ai/resources/fireflies-ai-pricing/amp/
- https://www.claap.io/blog/fireflies-pricing
- https://aident.ai/zh-CN/loadout/apps/fireflies_tools
- https://yespress.io/products/tl-dv.md
- https://usagepricing.com/blueprint/tldv
- https://www.meetjamie.ai/en/blog/tldv-pricing
- https://meetgeek.ai/blog/read-ai-pricing
- https://ecosystem.hubspot.com/marketplace/apps/read-ai-meeting-notes
- https://costbench.com/software/ai-meeting-assistants/read-ai