Free template, copy and use

Free one-on-one meeting template

A 1:1 belongs to the person who reports to you. This template puts their topics first, keeps a running list of actions between meetings and leaves room for feedback in both directions.

Let Acta fill it in

Paste it into Google Docs, Word, Notion or an email. Replace the [brackets].

One-on-one meeting template

Meeting

[Manager] and [report] | Date: [date] | Every [week / two weeks]

Actions from last time

[Action] | Owner: [name] | Done / Not yet

Their topics

[Topic they want to raise]

Progress and blockers

Going well: [ ]

Stuck on: [ ] | Help needed: [ ]

Feedback

For them: [specific example and what to keep or change]

For you: [what you could do differently]

Growth

Goal they're working towards: [ ] | Next step: [ ]

Action items

[Task] | Owner: [name] | Due: [date]

How to use this template

Let the other person set most of the agenda; it's their meeting.
Start with last time's actions so nothing quietly disappears.
Keep one running document for every 1:1 with the same person.

Skip the typing

Acta records your Zoom, Google Meet and Teams meetings, with or without a bot, and writes the notes for you: a summary, decisions, next steps and action items with owners, next to the transcript. Free for 15 days.

Try Acta free 1:1 meeting notes Acta writes for you

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Frequently asked questions

How often should 1:1 meetings happen?

Weekly or every two weeks for most teams, for 30 minutes. Cancel rarely; reschedule instead.

What should a manager ask in a 1:1?

What's on your mind, what's blocking you, what would make your work easier, and what feedback do you have for me.

Is this one-on-one meeting template free?

Yes. Copy it into Google Docs, Word, Notion or an email and use it as often as you like. No sign-up needed.

Can AI fill in the one-on-one meeting for me?

Yes. Acta records the meeting on Zoom, Google Meet or Microsoft Teams, with or without a bot, or in person with the mobile app, and writes the notes, decisions and action items with owners afterwards. Anything the meeting didn't cover is left out, not made up.