Free template, copy and use

Free exit interview template

An exit interview is a chance to learn why people leave while they're still willing to say. This template asks open questions and records themes you can act on.

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Paste it into Google Docs, Word, Notion or an email. Replace the [brackets].

Exit interview template

Interview

Employee: [name] | Role: [ ] | Team: [ ] | Last day: [date] | Interviewer: [name]

Leaving

What made you decide to leave?

When did you start looking?

What worked

What did you enjoy most about working here?

What didn't

What would you change about your role, team or manager?

Growth and pay

Did you have the growth and recognition you expected?

Staying

What would have made you stay?

Themes

[Theme] | Manager / Growth / Pay / Workload / Culture

How to use this template

  • Have someone other than their manager run it, often HR.
  • Promise and keep confidentiality about who said what.
  • Review themes across exits every quarter.

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Frequently asked questions

Related:

What should you ask in an exit interview?

Why they're leaving, what worked, what didn't, how their manager and team supported them, and what would have made them stay.

Who should conduct an exit interview?

Usually HR or someone outside the person's reporting line, so they can speak freely.

Is this exit interview template free?

Yes. Copy it into Google Docs, Word, Notion or an email and use it as often as you like. No sign-up needed.

Can AI fill in the exit interview for me?

Yes. Acta records the meeting on Zoom, Google Meet or Microsoft Teams, with or without a bot, or in person with the mobile app, and writes the notes, decisions and action items with owners afterwards. Anything the meeting didn't cover is left out, not made up.